Terms of Subcriptions - Clubs

Terms of Subscriptions

REPRESENTATION

Your Club must nominate a Representative . They will be the designated spokesperson and point of contact. We would encourage them to join and actively participate within the BEIRC Member committee. It is your responsibility to ensure that the details we hold for your club are correct. Please notify us if there is any change to contact details.

BOOKING

Provisional booking of the arena/s will be made online. These bookings must then be emailed to enquiries@beirc.co.uk for confirmation.
Each club is entitled to two competition dates within the membership year 1st October to 30th September. Competition dates include the booking of both indoor arenas. Club competition dates will take precedence over other activities. The Committee hold a template of events which take place throughout the year so we have an approximate idea of when Clubs require dates. If you are holding an additional competition or require a change of date for an existing competition please contact Kelly to discuss. Extra dates can be booked at a cost of £210 Main arena and £105 2nd Arena. (Competition includes any income generating activity).
When booking the arenas for training, in the interest of fairness, any persons attending individual lessons arranged through a club must become a Subscriber of BEIRC to attend. The committee reserve the right to request a list of participants attending.
If your booking is to be cancelled please remove this from the online calendar. A text MUST be sent to 07761 294425 confirming the cancellation.
It is the responsibility of your Club to perform a risk assessment before commencement of any usage. Any issues must be reported to 07761 294425

HOUSEKEEPING

The housekeeping of the facility is your Club’s responsibility. The arenas, parking and surrounding areas must be left clean of litter & droppings. All droppings must be emptied into a muck heap and not left in any containers. The facility MUST be checked by the club once everyone has left.
Harrowing – it is the responsibility of your Club to ensure that the arenas are left in a usable condition. If your club is unable to undertake this harrowing then other arrangements must be made. Please contact 07898 603064 to discuss.
All damages must be reported to 07761 294425.

No Horses/Ponies are to be left unattended inside the arenas or attached to vehicles.
There are to be no hay nets tied inside the arenas.
No Horses/Ponies are to be turned out loose into any of the arenas.
There is to be NO lunging in the main arena.
All damages must be reported to 07761 294425 or enquiries@beirc.co.uk.
Any person, when mounted, must wear a hat to the current Pony/Riding Club standard.
Anyone under the age of 16 must be always accompanied by a responsible adult.
Those wishing to make use of the showjumping equipment must confirm, by the check box on our online Subscription form, that they are competent to use such equipment. The equipment must be checked by the Club before use - any faulty equipment must not be used and should be reported as above. The equipment should only be used within your ability.
The Trustees accept no liability for any accident, damage, injury or theft to persons or property caused whilst using the facilities, including the access and the parking area, or available equipment
If the Terms of Subscription are found to be breached or abused the Trustees reserve the right to suspend or cancel the Subscription. No refund will be given.
Smoking and vaping are not permitted within any building or on the site.
All dogs must be kept on a lead or under strict control at all times. There may be other members using the facility at the same time as you and they must be respected.
Please note that there is a 20mph speed limit on the entrance road.